Terms & Conditions
Club Policy
Dynamic Gymnastics Academy - Club Policy Policy last updated: December 2025
Welcome to Dynamic Gymnastics!
We are thrilled to have your gymnast join our club! At Dynamic, we are committed to creating a fun, safe, and inspiring environment where every child can thrive. We focus on confidence, teamwork, and a love of gymnastics, while always putting the child before the sport.
Our Club Values
We expect all gymnasts, parents, carers, and staff to uphold our values:
We spread kindness
We give positive energy only
We respect everyone
We work as a team
We put the child before the sport
We strive for world-class standards in everything we do
This policy is designed to help you understand how our club operates and make your experience smooth and enjoyable.
Joining Dynamic Gymnastics
• Book a trial class or a permanent class
• Trial: One class, followed by a link to book a permanent class
• Permanent class: Sets up ongoing monthly payment via Class For Kids
• Trial places are secured for 5 days. If not accepted/declined and payment plan not set up within this period, the child will be removed from the register. You can rebook at a later date if desired
• Only one trial is permitted within a 2 month period
• Competitive gymnasts wishing to join should email enquiries@dynamicgymnastics.co.uk or the relevant department manager which can be found below
Payments for New Starts
• Classes are paid in advance, debited on the 1st of each month
• Pro-Ratta’d first payment: If joining mid-month, your first payment will be on the 1st of the following month and will include any unpaid classes during your joining month
Memberships
• Gymnasts aged 3 years and above must have a Scottish Gymnastics (SG/BG) Bronze membership (Pre-School or Recreational) before attending their second class
• Sign up/renew here: Scottish Gymnastics Membership
• Membership is the parent’s responsibility. Gymnasts without membership cannot participate as they are not covered by insurance.
• Competitive gymnasts cannot compete without valid membership.
Insurance Levels: (2025/26 costs below. Please note costs increase annually set by SG)
• Pre-School (3yrs +) – Bronze £25
• Recreational – Bronze £25
• Floor & Vault (Beg & Int) – Bronze £ 25
• Floor & Vault (Advanced & Classic challenge) – Silver £60
• WAG & Acro prep groups 7rs & under – Bronze £25
• WAG & Acro Competitive 8yrs + – Silver £60
Scottish Gymnastics Membership Reminder
Please note that Scottish Gymnastics memberships are due every September, regardless of your original membership activation date.
Your first membership may not last a full year, as this is standard Scottish Gymnastics policy.
If you require any assistance with setting up or renewing your membership, please contact:
Scottish Gymnastics Membership Team: membership@scottishgymnastics.org
British Gymnastics Member Services: memberservices@british-gymnastics.org
Annual Club Membership Fee (added to April payments):
• Pre-School & Recreational: £10
• Floor & Vault: £15
• WAG & Acro: £20
These membership fees cover club overheads such as insurance and accounting
Prior to Class
• Arrive 5–10 minutes early.
• Gymnasts should use the toilet before class. Pre-School gymnasts may need parental assistance.
• Remove all jewellery. Hair must be tied back neatly.
• Use lockers in the changing rooms to secure clothing and prepare for class.
• Small cubbies at the entrance are at your own risk.
• Arrive in gym kit and bare feet.
• Duty of care remains with the parent until the gymnast is welcomed in and registered by a coach.
During Class & Disperal
• Bring water in a non-spill bottle. (Stanley cups and large bottles are not permitted due to large spillages. Water fountain within gym for refills)
• Pre-School gymnasts’ parents must remain nearby to escort children to the toilet if needed.
• Toilet facilities are available within the training area for minimal interruptions.
• Coaches take 5 minutes at the start to register gymnasts and 5 minutes at the end for updates.
• Children aged 10 and under must be collected at the gym entrance.
• Children over 10 may leave unsupervised only if written permission is submitted via the JotForm link Permission form. Registers will take up to two weeks to update, so continue to collect your child until the coach confirms permission is active.
Dress Code & Kit
• Appropriate gymnastics attire, bare feet (except for medical reasons).
• Clothing must be clearly named.
• Dynamic Gymnastics leotards and kit:
• Leotards DGA - Recreational – SJ pro Leotards
• Recreational kit Shop - Dynamic Gymnastics Academy
Lost & Found
• Water bottles are not retained for hygiene.
• Clothing left in the gym is stored in lost & found for 1 month, then donated to charity.
• The lost and found box is stored within the gym and parents/carers can ask to browse the box should their gymnast have lost any item.
Safety
• Parents are responsible for children before registration and after class, including car park areas.
• Coaches and the club have a duty of care during sessions.
• Gymnastics has inherent risks; safety is a priority and every measure is taken to avoid risks but injuries may occasionally occur due to the nature of the sport.
• First aiders are on-site. Emergency Contact: • If an emergency arises, parents may call Ravenscraig Regional Sports Facility reception at 01698 476100, who will inform our staff.
Behaviour & Culture
• Parents and gymnasts must act in line with our values and culture.
• Coaches may remove disruptive gymnasts from class.
• Continuous poor behaviour may result in suspension or removal (payments still applicable to retain class place). , celebrate successes of
• Gymnasts are encouraged to show good sportsmanship others, and support other clubs and gymnasts in the sport.
Payments & Refunds
• Fees are for scheduled classes; multiple children/sessions are combined on one card.
• Payment is required for all booked sessions.
• Fees cover 40–50 weeks per year.
• Cancelled classes are not refunded unless they fall within the 40-week quota of guaranteed sessions. For enquiries
• In exceptional circumstances (coach illness, facility closure), refunds are not provided.
• When calculating the unit cost of classes at the outset of each financial year, we allow for some cancellations, before splitting the cost into affordable monthly payments.
Notice of Discontinuing Classes
• 4 weeks’ notice via email to enquiries@dynamicgymnastics.co.uk.
• Texting or informing coaches is not accepted.
Parental Involvement
• Our viewing gallery is open at all times, except when gymnasts are preparing a display or performance surprise.
• We encourage parents to watch and support their child, but competitive parents are not expected to attend every session to reduce pressure and allow focus.
• No photos or videos of other gymnasts may be taken or shared on social media.
• Parents must follow the Drop-Off & Collection Policy.
Safeguarding & Complaints
Follow complaints and procedures policy
• General complaints: Email louise@dynamicgymnastics.co.uk
• Safeguarding & Wellbeing Concerns: Use the club portal link to record your concerns which will be followed up by our safeguarding team Club Portal
Communication
• All communication is via the email on file.
• Update your email in Class For Kids if needed.
• Official email: enquiries@dynamicgymnastics.co.uk
Holidays & Closures
• Closed: 2 weeks at Christmas & Bank Holidays (Easter, May, September).
• Open during school holidays.
• Fees remain unchanged during holidays.
Notice Board & Social Media
• Events are communicated via email, Facebook, Instagram.
• Social media requires parental consent via Class For Kids. Competitive Pathways
• Competitive trials are communicated via email, Facebook, Instagram.
• Trials are held periodically throughout the year.
• External competitive gymnasts should contact sarah@dynamicgymnastics.co.uk to arrange a trial.
Key Contacts
Head Coach: Sarah Scott – sarah@dynamicgymnastics.co.uk
Club Manager: Louise Tiffen – louise@dynamicgymnastics.co.uk
General Enquiries Manager: Julie McMonagle – enquires@dynamicgymnastics.co.uk
Deputy Head Coach & WAG Manager: Lauren Graham – lauren@dynamicgymnastics.co.uk
Welfare officers: Suzy Cheng Miller & Louise Tiffen – cpo@dynamicgymnastics.co.uk
Recreational Manager: Alexis Mackintosh – alexis@dynamicgymnastics.co.uk
Pre-School Manager: Kirsty Smith – kirsty@dynamicgymnastics.co.uk
Floor & Vault Manager: Kaci Cunningham– kaci@dynamicgymnastics.co.uk
Coach Academy & Programmes Manager: Jessica Scott – jessica@dynamicgymnastics.co.uk
Acro Manager: Michelle Diniz– michelle@dynamicgymnastics.co.uk
Events Manager: LauraAnn Cunningham– lauraann@dynamicgymnastics.co.uk
Health and Safety Manager: Lorraine Crozier – lorraine@dynamicgymnastics.co.uk
Website: www.dynamicgymnasticsacademy.com
All club policies can be found on our website above.